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Careers at CAP

Working together to protect physicians
Working at CAP

Our dedicated employees are the essential element to CAP’s success.  For more than 40 years, this team of well-trained professionals with a commitment to excellence has helped deliver to our member physicians an unparalleled quality of products and services. Our corporate culture and collegial collaboration of minds and efforts is unmatched.

Our comprehensive benefits package includes medical, dental vision, life, AD&D, LTD, 401(k) with employer match, PTO and separate sick time, and paid holidays.  Join CAP’s workforce and make your contributions to our team.

Legal Secretary III (OC)

Schmid & Voiles, the dedicated law firm for the Cooperative of American Physicians, Inc. seeks a Legal Secretary to performs diverse secretarial duties in support of the Legal Department, in Orange County.

Essential Duties and Responsibilities:

  • Maintain attorney(s) calendar book and tickler system
  • Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances
  • Review and re-index mail in OnBase for review and action by attorney and calendaring of same
  • Compose correspondence and memos to request or provide information
  • Contact clients to obtain desired information as requested by attorneys
  • Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity
  • Prepare discovery, pre-trial and trial documents for filing with court
  • Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s)
  • Provide legal secretarial support on either short or long term assignments
  • Answer and screen telephone calls
  • Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.
  • Assist and provide back up for other secretaries
  • Maintain current knowledge of court rules
  • Perform additional tasks
  • Participate in department and company projects

Education and/or Experience:

  • High school diploma or GED
  • 7 years of defense trial, litigation experience in a similar industry
  • 3 years recent California Civil litigation experience
  • Trial preparation experience a must

Other Skills and Abilities:

  • Good organization and communication skills
  • Thorough knowledge of court procedures
  • Strong initiative and ability to work independently
  • Computer literate –proficient in MS Word; knowledge of case management software; type 70+ wpm

Salary Range: $75,000 - $92,000/year

Forward cover letter and resume to HR@CAPphysicians.com

Know anyone interested in this position? Refer them to capphysicians.com/about-us/our-company/careers#legal-sec-iii.

Programmer/Analyst I

CAP has an exciting new job opportunity within the IS department. You will be responsible for the performance of systems analysis, applications programming, and user training, connected with the development and maintenance of the organization’s automated data processing functions.

Essential Duties and Responsibilities:

  • Perform analytical studies on proposed systems and system enhancements.  Through consultation with the user base, gather complete specifications for approved systems projects prior to development.  Report to IS Management on issues of feasibility, time and effort requirements, and compatibility with existing systems.
  • Complete the development of approved systems projects from design through coding, testing, implementation, documentation, and end-user training.  Maintain open communications with key user sources during the project life.
  • Provide ongoing user training and assistance, as needed.
  • Serve as a technical consultant to the department and the company by keeping abreast of current industry trends.  Become conversant in new, relevant information technologies, evaluating new product offerings, training other programmers within the department, and making recommendations to IS Management as to possible future directions in both the areas of software and hardware development.
  • Perform other duties as assigned.

Education and/or Experience:

  • Bachelor’s degree in Computer Science/related field or minimum 3 years programming experience
  • Enterprise web application programming experience in the following:
    • C#, .NET, MVC, Angular, Bootstrap, Java Script, TypeScript, HTML,
    • Mobil first/Responsive Design.
    • Visual Studio 2015
    • Accessing data from Oracle and SQL Server databases
    • Understanding of relational data base design
    • Knowledge of Salesforce development, AI development using UiPath, Open AI and Copilot, a plus

Other Skills and Abilities:  

  • Excellent verbal and written communication skills
  • Ability to interface with all levels of staff
  • Excellent follow-through ability

 

Salary Range: $62,000 - $70,000/year

Forward cover letter and resume to HR@CAPphysicians.com

Know anyone interested in this position? Refer them to capphysicians.com/about-us/our-company/careers#prog-analyst-i.

Technical Writer/Quality Assurance & Business Analyst

This is a hybrid position that encompasses three disciplines, Technical Writing, Quality Analysis (QA) and Business Analysis. Works in collaboration with departments and programming to provide automation ideas to improve work product. Technical writing to produce expert documentation; QA to test products, systems, and software to ensure complete efficiency at the highest standards; and Business analysis defining configuration specifications to meet business requirements.

Essential Duties and Responsibilities:

Technical Writer

  • Working closely with internal teams, create high quality documentation that is appropriate for the intended audience, including clear specifications on all development projects
  • Create easy-to-understand user interface text, as well as help and developer guides

QA Analyst

  • Test products, systems, and software to ensure complete efficiency and to fulfill the quality standards of an organization.
  • Develop and execute test and Quality Control lifecycle to be performed on existing software
  • Develop and execute plans to ensure that all objectives are met.
  • Implement and monitor test scripts to assess functionality, reliability, performance and quality of the service or product.

Business Analyst

  • Define configuration specifications and business analysis requirements.
  • Help design, document, and maintain system processes.
  • Report on common sources of technical issues or questions and make recommendations to development team.
  • Constantly research and look for ways to improve processes utilizing existing and new technologies

Perform other responsibilities as assigned.

 

Education and/or Experience:

  • BS degree in Information Services
  • Five years’ experience in Information Technology (software analysis, design and development)
  • Or equivalent combination of education and experience      

Other Skills and Abilities:

  • Strong analytical and problem-solving skills
  • Detail oriented
  • Ability to quickly grasp complex technical concepts and make them easily understandable in text and pictures
  • Basic familiarity with the SDLC and software development
  • Relevant training and/or certifications as a Quality Analyst
  • Strong computer skills and knowledge of QA databases and applications
  • Strong technical skills and understanding of Systems programming needs
  • Object Oriented Programming and Design
  • Proven experience in eliciting requirements and testing
  • Experience in analyzing data to draw business-relevant conclusions and in data visualization techniques and tools
  • Solid experience in writing SQL queries
  • Strong written and verbal communication skills including technical writing skills.
  • Ability to interface with all levels of staff, excellent follow-through ability

Salary Range: $78,000 – $94,000

Forward cover letter and resume to HR@CAPphysicians.com

Know anyone interested in this position? Refer them to capphysicians.com/about-us/our-company/careers#tech-writer-QA-bus-analyst.

Senior Membership Services Account Manager

Join CAP’s knowledgeable and diverse Membership Services department as a Sr. Membership Services Account Manager to perform customer service functions to internal and external customers via telephone and electronic means including, but not limited to, email and Microsoft Teams application.

 

Essential Duties and Responsibilities:

Provide service to MPT members, groups, and CAPAssurance Insureds and brokers:

  • Conduct or virtual stewardship meetings with Members and/or their management staff.
  • Conduct joint stewardship meetings with key departments such as Risk Management, Human Resources, and Underwriting, and Provide service to MPT members and groups and, the dedicated Insurance Agency.
  • Retention of solo member and group accounts.
  • Conduct or virtual stewardship meetings with Members and/or their management staff.
  • Conduct joint stewardship meetings with key departments such as The CAP Physicians Insurance Agency, Risk Management, Human Resources, and Underwriting.
  • Provide and explain financial and claims data and supporting information to members, groups, administrators, and office managers.
  • Explain Membership and entity coverage, exclusions, and financial obligations.
  • Retention of solo member and group accounts.
  • Review and approve or decline special applications for coverage or status change requests, such as, termination of membership, disability, out-of-state, coverage limits change, and cosmetic procedures.
  • Underwrite and approve or decline coverage requests for certain employees, Other Related Physicians (ORP), and locum tenens.
  • Maintain and update members’ Special Conditions.
  • Timely respond to member inquiries.
  • Timely update of member or group CAP System records.
  • Timely review and evaluate Coverage Update Forms (CUF) with emphasize on material changes reported by members.
  • Continuously, throughout the workday, monitor OnBase workflow queues and inbox, emails, physical inboxes (for US Mail), Microsoft Teams postings and conversations.
  • Identify new business opportunities for CAPAssurance.
  • Promote and recommend additional coverage programs, CAP Benefits or the improvement of existing programs.
  • Use Salesforce customer relationship management system to manage new membership prospect inquiries from group administrators/office managers or physicians joining existing CAP practices.
  • Manage CAP Service Teams to coordinate service and retention of groups.
  • Monitor trends in the medical professional liability marketplace, medical professional underwriting and in the healthcare industry.

Miscellaneous

  • Delegate work to and assist in the training and direction of Membership Services Coordinators (Triage).
  • Recommend refinements or new programs for the CAP computer system.
  • Employee education and awareness is an important element in the company’s cybersecurity program. Accordingly, the Senior Membership Services Account Manager is responsible for being cautious and vigilant when opening emails, attachments, links, etc. on CAP’s computer equipment or when accessing the company system remotely. It is also the Senior Membership Services Account Manager’s responsibility to complete cybersecurity training modules that are periodically distributed by CAP’s IT department.
  • Perform other duties as assigned.

Education and/or Experience:

  • Bacheler’s degree
  • Five years underwriting, customer relationship management, or service experience in physician medical malpractice liability coverage
  • Active agent/broker California Property and Casualty insurance license

Other Skills and Abilities:

  • Knowledge of basic medical terminology
  • Excellent written and oral communication skills
  • Excellent organization and follow-up skills, with attention to detail
  • Excellent telephone and computer skills
  • Proficient in Microsoft Word, Excel, Outlook, and Teams.
  • Ability to travel
  • California Driver’s License and adequate insurance

Salary Range: $90,000 – $110,000

Forward cover letter and resume to HR@CAPphysicians.com

Know anyone interested in this position? Refer them to capphysicians.com/about-us/our-company/careers#sr-mem-srvc-am.

Underwriting Assistant I

Performs various duties in review and processing of CAPIC Underwriting Submissions, account management (policies and endorsements for new and existing business), technical support (bug reports and project requests) and support of Business Development Officer.

Essential Duties and Responsibilities

Submission Processing

  • Log new and existing account submissions into Salesforce, CAP System and OnBase.
  • Review submissions for completeness, including Account Summary, Application, Roster, Exposure Information, Loss Runs, and Certificate of Current Coverage
  • Gather credentialing information, including license checks, board certification checks, malpractice court checks, etc.
  • Identify missing information and advise Senior Underwriter and VP of CAPIC Underwriting
  • Prepare specimen policy and notable endorsements
  • Update bound submissions (new and existing business) in Salesforce and CAP System
  • Update Salesforce and CAP System for submissions we decline to quote or that do not bind coverage with CAPIC
  • Assist with the creation of binders, policies, and endorsements for new and existing business
  • Input data in CAP System Entity in the Coverage, Personal Info, Affiliates, History, Miscellaneous, and Billing/Census tabs
  • Assist in the bulk upload of providers into CAP System
  • Cross train on other positions as required for “time off” coverage as needed
  • Perform other duties as assigned

Technical Support

  • Submit bug reports and project requests to MIS on behalf of CAPIC
  • Support MIS programmers in the development and testing of CAPIC project requests
  • Assist in the conceptualization and implementation of CAPIC department innovation goals
  • Update Account Managers of notable weekly claims activity
  • Assist outside consultant in the development and maintenance of CAPIC Salesforce reports and dashboards

Support of Business Development Officer

  • Assist with travel and meeting planning.
  • Coordinate the delivery and return of marketing and promotional materials to conferences as needed

Education and/or Experience:

  • High School diploma or GED, AA preferred
  • 2 years administrative/clerical experience in medical or insurance industry preferred; 1 year in an administrative/clerical capacity at CAP

Other Skills and Abilities:

  • Excellent organizational and time management skills, spelling and grammar
  • Computer literate, proficient in Microsoft Word, Excel, Outlook, Salesforce; proficiency in the use of OnBase software preferred
  • Good verbal and written communication skills

Salary Range: $44,000 - $51,000 annually

Forward cover letter and resume to HR@CAPphysicians.com

Know anyone interested in this position? Refer them to capphysicians.com/about-us/our-company/careers#underwriting-assistant-i.

File Clerk/Secretary Trainee

Performs various clerical duties in support of the Legal department, including but not limited to indexing to document management system; order records; cover legal assistant desks 

 

Essential Duties and Responsibilities:

  • Index scanned mail, documents, and email in the electronic document management system
  • Maintain integrity of electronic files
  • Provide assistance to secretaries with tracking orders for records ordering and subpoenas (SDT)
  • Maintain physical mini files
  • Provide assistance to paralegal/attorney at trial with IT equipment set-up and breakdown for visual presentations
  • Process and close files; maintain logs for storage and coordinate with Office Services 
  • Assist with and provide back up for other secretaries as requested
  • Answer and screen telephone calls
  • Perform other duties as assigned

Education and/or Experience

  • High school diploma or GED
  • 3 years prior office clerical experience - legal filing experience preferred
  • Excellent computer skills and bar code automation experience
  • 1 year data entry experience 
  • HIPAA knowledge
  • Basic IT knowledge preferred

Other Skills and Abilities

  • Good communication and interpersonal skills
  • Good grammar and spelling
  • Attention to detail
  • Knowledge of naming protocols of legal documents.
  • Knowledge of basic office machines (photocopier, fax machine, micro fiche reader/printer, etc.)
  • Dependable and reliable 
  • Good organizational skills and ability to handle multiple tasks simultaneously
  • Type 35 wpm; word processing experience (MS Word preferable)

Starting Salary Range: $21/hr - $24/hr 

Know anyone interested in this position? Refer them to capphysicians.com/about-us/our-company/careers#file-clerk-secretary-trainee.